Nordic Racers is a Cross Country ski club with about 300 members. We are volunteer-driven, and rely solely on the leadership and stewardship of its members to run its various activities. Only our coaches and instructors are paid for their time, and we may contract some administrative tasks on an "as needed basis" such as bookkeeping, technical support or web- development. Here is a list of all positions, and we encourage members to get involved, if they haven't done so already.
The strategic direction is provided by the following annually elected Officers and Directors.
Provides Vision and Strategic Direction
Represents the NRSC at associate meetings (e.g. CCBC., AGM.,WOP Strategy Meetings, etc.)
Chairs all Nordic Racers meetings
Fills in when President is absent (e.g. chairs meetings)
May take on additional role(s) “as needed”
Oversees Technical Support and Zone 4
Records all minutes
Maintains/updates all files (both hard copy and cloud files)
Submits all required files to BC Societies in Victoria once annually
Monitors/liaises with bookkeeper (contractor)
Tracks all project budgets
Responsible for putting surplus funds into GIC's (low risk short term investments)
Provides all financial statements as required (e.g. required annual BC Society filing and grant applications)
Provides (or solicits) all photographic and written content for website
Provides customer service for all incoming emails generated through the website
Writes Club Newsletter with upcoming activities and events bi-monthly, or as needed
Provides brochures and posters for club promotions
Works with Web Designer on more complicated technical projects
Director of Para-Nordics
Liaison and Advocate representing all business for Para Nordics on club executive
Chairs PN Committee meetings
Helps with Grant Opportunities and Oversees PN budget
Social Coordinator (optional)
Seeks approval from Executive on annual time-line and budget to plan and organize social events (there are six annually)
Researches suitable venues, makes all necessary food/alcohol purchases
Organizes ice-breaker activities, door prizes, welcomes new members at Club Night
May recruit a committee and/or delegate greeter(s) for Club Night.
Is self-managed with its own finances and budget and similar to Club Executive, is run by volunteers. Only certified coaches are paid for their coaching/instructing time.
Para-Nordic Committee Chair
Director on the Club Executive (see above)
Para-Nordic Head Coach
prepares the initial calendar of camps, races, etc
Prepares the initial budget which the Committee reviews
Agreed upon budget is then sent to club executive to review and vote on
Para-Nordic Grant Writer
writes Grant applications and does the follow up reports at end of year
Para-Nordic Coach Development
recruits new coaches and monitors (and/or mentors) development
responsible for helping write up the Para-Nordic Budget and then tracking all the spending.
Reviews all expense forms (scans and uploads receipts to google drive)
assigns expenses to correct account (Gaming vs General)
assists Grant Writer with preparing the financials for grant applications. Liaises with the Treasurer and Bookkeeper.
Para-Nordic Programs Coordinator
takes care of SIB program (organizes coaches & volunteers, contacts service groups to get participants, coordinates rental gear, etc) and local ski camps (organizes coaches & volunteers, books venue i.e., WOP or Richmond Oval).
Helps coach plan trips (book hotels, book airfare, etc)
writes articles for club newsletter. Actively seeks opportunities for more integration with mainstream club activities/events.
Keeps club members informed of upcoming Para events and how members can volunteer or support Para-Nordic programs.
Other Volunteer Positions
The following volunteer positions may attend executive meetings on an "as needed" basis, but do not have voting authority on the strategic direction of the club
Paid for coaching/instructing time only
Recruits and provides direction for coaches teaching at Silverstar, L2L or any other opportunities
Works with club executive on Coaching Development
Organizes Accommodation only which will be pre-booked by the executive
Is not responsible for overseeing carpooling, banquet, or coaching
Researches suitable accommodation on specific trip and reports to executive
Organizes housing and may make recommendations for pot-lucks
Organizes training certification courses for Race Officials
Ski Instructors Training
Organizes training certification courses for new and veteran Ski Instructors/Ski Coaches
Working Groups may be developed for specific tasks and would be presented to the club, as needed.