Nordic Racers is a Cross Country ski club with about 300 members. We are volunteer-driven, and rely solely on the leadership and stewardship of its members to run its various activities. Only our coaches and instructors are paid for their time, and we may contract some administrative tasks on an "as needed basis" such as bookkeeping, technical support or web- development. Here is a list of all positions, and we encourage members to get involved, if they haven't done so already.
The strategic direction is provided by the following annually elected Officers and Directors.
Provides Vision and Strategic Direction
Represents the NRSC at associate meetings (e.g. CCBC., AGM.,WOP Strategy Meetings, etc.)
Chairs all Nordic Racers meetings
Fills in when President is absent (e.g. chairs meetings)
Will take on additional role (for example, Zone4 registration)
Records all minutes
Maintains/updates all files (both hard copy and cloud files)
Submits all required files to BC Societies in Victoria once annually
Monitors/liaises with bookkeeper (contractor)
Tracks all project budgets
Responsible for putting surplus funds into GIC's (low risk short term investments)
Provides all financial statements as required (e.g. required annual BC Society filing and grant applications)
Creates Newsletter with upcoming activities and events bi-monthly, or as needed
Creates and updates email distribution through mail-chimp for all new and returning members
Works with Web Administrator to provide consistent, accurate and timely information that is news worthy
Understands sanctioned vs. non-sanctioned events for appropriate posting
Website and Social Media
Receives and creates material for all written content for NR website, and keeps information current
Chooses appropriate graphics, photographs and consistent format, including iPhone
Creates rack cards, brochures or posters with existing graphics for marketing at community venues
Researches and establishes social media sites suitable for all age demographics
Director of Para-Nordics
Liaison and Advocate representing all business for Para Nordics on club executive
Chairs PN Committee meetings
Helps with Grant Opportunities and Oversees PN budget
On average, there have been six events planned annually that is overseen by the board for public relations purposes
This is a volunteer position, ideally led by a coordinator who works with the board for budget approval and suitable timelines
Alternatively events can be shared by board members or by a committee when soliciting for assistance from members through newsletters or word of mouth.
Is self-managed with its own finances and budget and similar to Club Executive, is run by volunteers. Only certified coaches are paid for their coaching/instructing time.
Para-Nordic Committee Chair
Director on the Club Executive (see above)
Para-Nordic Head Coach
prepares the initial calendar of camps, races, etc
Prepares the initial budget which the Committee reviews
Agreed upon budget is then sent to club executive to review and vote on
Para-Nordic Grant Writer
writes Grant applications and does the follow up reports at end of year
Para-Nordic Coach Development
recruits new coaches and monitors (and/or mentors) development
responsible for helping write up the Para-Nordic Budget and then tracking all the spending.
Reviews all expense forms (scans and uploads receipts to google drive)
assigns expenses to correct account (Gaming vs General)
assists Grant Writer with preparing the financials for grant applications. Liaises with the Treasurer and Bookkeeper.
Para-Nordic Programs Coordinator
takes care of SIB program (organizes coaches & volunteers, contacts service groups to get participants, coordinates rental gear, etc) and local ski camps (organizes coaches & volunteers, books venue i.e., WOP or Richmond Oval).
Helps coach plan trips (book hotels, book airfare, etc)
writes articles for club newsletter. Actively seeks opportunities for more integration with mainstream club activities/events.
Keeps club members informed of upcoming Para events and how members can volunteer or support Para-Nordic programs.
Other Volunteer Positions
The following volunteer positions may attend executive meetings on an "as needed" basis, but do not have voting authority on the strategic direction of the club
Paid for coaching/instructing time only
Recruits and provides direction for coaches teaching at Silverstar, L2L or any other opportunities
Works with club executive on Coaching Development, including organizing training certification courses for new and veteran Ski Instructors/Ski Coaches
Upon approval from executive members, the Head Coach submits winter program schedule to Website Coordinator for input and formatting
Organizes Accommodation only which will be pre-booked by the executive
Is not responsible for overseeing carpooling, banquet, or coaching
Researches suitable accommodation on specific trip and reports to executive
Organizes housing and may make recommendations for pot-lucks
Working Groups and “odd Jobs”
Working Groups or may be developed for specific tasks and would be presented to the club, as needed