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Nordic Racers is a Cross Country ski club with about 300 members. We are volunteer-driven, and rely solely on the leadership and stewardship of its members to run its various activities. Only our coaches and instructors are paid for their time, and we may contract some administrative tasks on an "as  needed  basis"  such  as  bookkeeping, technical support or web- development. Here is a list of all positions, and we encourage members to get involved, if they haven't done so already.

Club  Executive

The strategic direction is provided by the following annually elected Officers and Directors.

President

  • Provides Vision and Strategic Direction

  • Represents the NRSC at associate meetings (e.g. CCBC., AGM.,WOP Strategy Meetings, etc.)

  • Chairs all Nordic Racers meetings

Vice President

  • Fills in when President is absent (e.g. chairs meetings)

  • Will take on additional role (for example, Zone4 registration)

Secretary

  • Records all minutes

  • Maintains/updates all files (both hard copy and cloud files)

  • Tracks membership

  • Submits all required files to BC Societies in Victoria once annually

Treasurer

  • Monitors/liaises with bookkeeper (contractor)

  • Tracks all project budgets

  • Responsible for putting surplus funds into GIC's (low risk short term investments)

  • Provides all financial statements as required (e.g. required annual BC Society filing and grant applications)

Communications

  • Creates Newsletter with upcoming activities and events bi-monthly, or as needed

  • Creates and updates email distribution through mail-chimp for all new and returning members

  • Works with Web Administrator to provide consistent, accurate and timely information that is news worthy

  • Understands sanctioned vs. non-sanctioned events for appropriate posting

Website and Social Media

  • Receives and creates material for all written content for NR website, and keeps information current

  • Chooses appropriate graphics, photographs and consistent format, including iPhone

  • Creates rack cards, brochures or posters with existing graphics for marketing at community venues

  • Researches and establishes social media sites suitable for all age demographics

Director of Para-Nordics

  • Liaison and Advocate representing all business for Para Nordics on club executive

  • Chairs PN Committee meetings

  • Helps with Grant Opportunities and Oversees PN budget

Social

  • On average, there have been six events planned annually that is overseen by the board for public relations purposes

  • This is a volunteer position, ideally led by a coordinator who works with the board for budget approval and suitable timelines

  • Alternatively events can be shared by board members or by a committee when soliciting for assistance from members through newsletters or word of mouth.

Para-Nordic Committee

Is self-managed with its own finances and budget and similar to Club Executive, is run by volunteers. Only certified coaches are paid for their coaching/instructing time.

Para-Nordic Committee Chair

  • Director on the Club Executive (see above)

Para-Nordic Head Coach 

  • prepares the initial calendar of camps, races, etc 

  • Prepares the initial budget which the Committee reviews 

  • Agreed upon budget is then sent to club executive to review and vote on

Para-Nordic Grant Writer 

  • writes Grant applications and does the follow up reports at end of year

Para-Nordic Coach Development 

  • recruits new coaches and monitors (and/or mentors) development

Para-Nordic Administrator 

  • responsible for helping write up the Para-Nordic Budget and then tracking all the spending. 

  • Reviews all expense forms (scans and uploads receipts to google drive)

  • assigns expenses to correct account (Gaming vs General)

  • assists Grant Writer with preparing the financials for grant applications.  Liaises with the Treasurer and Bookkeeper. 

  • {VACANT}

Para-Nordic Programs Coordinator 

  • takes care of SIB program (organizes coaches & volunteers, contacts service groups to get participants, coordinates rental gear, etc) and local ski camps (organizes coaches & volunteers, books venue i.e., WOP or Richmond Oval). 

  • Helps coach plan trips (book hotels, book airfare, etc)

  • {VACANT}

Para-Nordic Communications 

  • writes articles for club newsletter.  Actively seeks opportunities for more integration with mainstream club activities/events. 

  • Keeps club members informed of upcoming Para events and how members can volunteer or support Para-Nordic programs.  

  • {VACANT}

Other Volunteer Positions

The following volunteer positions may attend executive meetings on an "as needed" basis, but do not have voting authority on the strategic direction of the club

Head Coach

  • Paid for coaching/instructing time only

  • Recruits and provides direction for coaches teaching at Silverstar, L2L or any other opportunities

  • Works with club executive on Coaching Development, including organizing training certification courses for new and veteran Ski Instructors/Ski Coaches

  • Upon approval from executive members, the Head Coach submits winter program schedule to Website Coordinator for input and formatting

Silverstar Coordinator

  • Organizes Accommodation only which will be pre-booked by the executive

  • Is not responsible for overseeing carpooling, banquet, or coaching

Trip Coordinator(s)

  • Researches suitable accommodation on specific trip and reports to executive

  • Organizes housing and may make recommendations for pot-lucks

 Working Groups and “odd Jobs”

  • Working Groups or may be developed for specific tasks and would be presented to the club, as needed